Washington County, Nebraska Click for Blair, Nebraska Forecast

County Offices

Register of Deeds


The Register of Deeds office is responsible for the maintaining and securing of the land records of the county.  It is a separate office in counties that have more than 20,000 in population.  It is the duty of the Register of Deeds to record documents submitted for filing, in the order in which they are presented for filing, such as deeds, mortgages, assignments, releases, construction liens, tax liens (federal and state), UCC filings, plats, and other instruments and writings presented for recording.

Documents are entered into the numerical tract indexes and entered into the computer system, which automatically generates the alphabetical grantor/grantee indexes.  All recorded documents are also microfilmed and scanned.  A book and page number was assigned to all documents prior to January 1, 2013.  After January 1, 2013 an instrument number is assigned to all documents.

All documents recorded in the Register of Deeds office are public record.  Therefore, copies of any recorded documents are available to view or purchase.  Primary users of this office include realtors, title and abstract companies, banks, law firms, appraisers and genealogists.

Washington County currently has certain records available on-line.  You can obtain data by searching grantor/grantee or by legal description and print copies free of charge.  We currently have data to view from January 1, 2002 to present and documents avaiable for viewing or printing from January 1, 2004 to present.

The website address is www.nebraskadeedsonline.us

Karen Madsen
P.O. Box 446
Blair, NE  68008
(402) 426-6824
Fax: (402)426-6825
Email:  registerdeeds@washingtoncountyne.org

Location

First floor, Courthouse Building
1555 Colfax Street, Blair, NE

Job Vacancies

Job Description of Register of Deed’s Office

The Washington County Register of Deeds will be accepting resumes/applications for a full time clerical position. This position requires maintaining records and recording legal documents concerning real estate for Washington County. Knowledge of legal descriptions and/or banking with regard to real estate documents is necessary, as well as PC knowledge. The applicant must be very detailed oriented and possess good customer service skills on both the phone and in person. Applications are available at the Washington County Register of Deed’s Office, 1555 Colfax Street, PO Box 446, Blair, NE 68008. Phone: 402-426-6824, Email: registerdeeds@washingtoncountyne.org.
Applications (available here) will be accepted until May 15, 2018. EOE. This position is subject to a veteran’s preference.

The Register of Deed’s work week is Monday through Friday from 8:00 a.m. to 4:30 p.m. with a one hour lunch break.

We record and maintain land records for Washington County. These land records consist of deeds transferring ownership of property, mortgages, assignment of mortgages, plats, easements and various miscellaneous documents which must be recorded on the owner’s property.

The land records which are filed in our office date back to 1856. We maintain two types of indexes. One is indexed by name and the other is by legal description.

We have digital and hard copies of all documents filed in our office which must be retained permanently. The records are also microfilmed. The microfilm is kept at two off-site locations for security. We file on average about 5000 documents per year.

Daily Tasks:
  • • Export previous day’s filings to state for microfilming.
  • • Prepare deposit for monies collected from previous day’s filings and deposit in bank.
  • • Receive and proof real estate documents presented for filing. Documents are received by mail, electronically or in person. This task involves researching previously recorded documents as well as checking legal descriptions from surveyor’s records.
  • • Also, filing fees are collected for recording documents which requires calculating the amount of money sent is correct.
  • • Once the documents are proofed and ready for filing, data is entered on the computer using a state computer software program. This program also includes a bookkeeping application.
  • • Documents are also recorded in a numerical index. The numerical indexes are comprised of every lot, block and section, township and range in Washington County.
  • • The documents are scanned, printed and returned to the sender.
  • • End of the day: reports are generated and balanced to the cash/checks which were received for filing fees throughout the day.
  • • Back up data using state computer software.
  • • Field both personal and business questions/requests concerning documents filed in the Register of Deed’s Office
Monthly Tasks:
  • • Balance business to monies collected throughout the month
  • • Remit fees due to the County Treasurer and State of Nebraska for monthly filing fees collected.

Public Documents & Links

2008 © WASHINGTON COUNTY, NEBRASKA, USA